Enrolment Policies

> Examination dates and times
> Dates to be avoided
> Enrolment acceptance
> Late entries
> Subject changes
> Special needs
> Candidate confidentiality

Examination dates and times

A candidate enrolling for an AMEB Practical examination should be prepared to present for examination at any time during the published session dates, unless a reasonable request for dates to be avoided has been submitted. A candidate should be prepared to present for their practical examination on any day of the week (including weekends), between 9am and 6pm, on the first day or any other day of the session (except on gazetted public holidays) unless an acceptable request has been made by the closing date for enrolment.

Please note that practical examinations might be scheduled on independent school holidays, curriculum days and VCE exam dates unless these dates are specifically advised to AMEB Victoria as dates that should be avoided. Exams might be scheduled on the Saturday, Sunday or Monday preceding the Melbourne Cup public holiday unless we have been advised in writing that they are dates to be avoided. However, exams are not scheduled on Melbourne Cup Day.

Dates to be avoided

Before submitting entries, teachers are advised to consult with students and parents regarding the most suitable session in which to enrol; and dates within the practical examination session that should be avoided.

Requests to avoid particular dates should be made at the time of enrolment and will only be considered if related to religious holidays, school exams, school camps, curriculum days, special events or exceptional situations.

Every effort will be made to accommodate requests based on the above reasons. However, it will not be possible to accommodate requests made for any other reason. Requests for exams late in the session, or for exams on specific dates, will not be considered.

Weekend exam scheduling: The availability of practical exams on Saturdays and Sundays is a permanent feature of the AMEB Victoria exam schedule. It is important that we are advised if candidates are not available for examination on any or all weekends during the particular session.
All scheduling requests should be made via AMEB Connect at the time of enrolment as, once examinations are programmed, it is difficult to change timetables without inconveniencing other candidates and re-scheduling fees will be payable.

Enrolment acceptance

Enrolments are accepted by AMEB Victoria on the understanding that teachers, private entrants, candidates and parents agree to the policies and procedures notified on this website and accept that assessments shall be made strictly in accordance with the syllabus requirements and regulations prescribed in the current AMEB Syllabus.

Late entries

A late enrolment period of seven (7) calendar days after the closing date will apply to each exam session. From midnight on the closing date a late fee will automatically apply. The exam session will automatically close to enrolments at midnight at the end of the late enrolment period. All late entries will incur a late entry fee of $30.00 (including GST) per candidate, up to a maximum of $150.00 per teacher or school. After the conclusion of the late enrolment period, entries will be accepted only at the discretion of the General Manager, subject to the availability of examiners and exam venues, and only if accompanied by a special administration fee of $80.00 (including GST) per candidate. Once the late enrolment period has concluded, exam entries cannot be made via AMEB Connect. Enquiries should be made via email or telephone.

Subject changes

A Confirmation of Enrolment will be sent automatically to the enrolling person after payment has been made. It is important that all candidate details (including full name and date of birth) are carefully checked. Corrections to enrolments (with the exception of scheduling requests) must be submitted by email within 5 business days. After 5 business days a Change of Enrolment fee of $30 will apply to a change of Grade or a change of examination type, e.g. from Comprehensive to Repertoire or Video Repertoire. Changes of Grade will also incur a charge equivalent to the difference in examination fee. Where a change of Grade cannot be accommodated within an existing timetable a re-scheduling fee equivalent to 75% of the examination fee will apply.

Special needs

AMEB Victoria is committed to providing quality examinations for all candidates, including those with disabilities. We aim to ensure that all candidates have access to the examination process and are able to demonstrate their skills in the examination to the best of their ability. Candidates with disabilities will be offered the same examining standards as those applied to all other candidates. No concessions are made regarding the assessment criteria used, however we will make special provisions for candidates who provide medical documentation of their disabilities and the special assessment needs which these necessitate.

We must be informed of the candidate’s special assessment needs in writing at the time of enrolment, or as soon as practicable after that time, if a condition becomes apparent or worsens after the closing date for entries. A request should be submitted for each examination for which the candidate enrols, as information about special needs will not be retained for subsequent exams (except where the candidate’s needs are not likely to change from one exam series to another). The applicant (if 18 years or over) or their guardian must sign their application for special provisions to confirm that they give permission for the candidate’s special needs to be provided to the examiner. Recent medical documentation of the candidate’s disability must be attached to the application.

Where there is significant additional cost in providing special examination conditions, such as the provision of a separate venue or additional supervision, it may be necessary for AMEB to charge a fee to cover the incremental cost of providing the additional service.

> More information on Special Needs

Candidate confidentiality

AMEB uses its best endeavours to maintain privacy of candidate information and will keep details of exam enrolments, exam results and personal information confidential to the enrolling person. Therefore, all communication about candidates and their examinations is only with the enrolling person, who might be asked to provide information to confirm their identity before we are able discuss a particular candidate’s examination.

However, in exceptional circumstances, timetable information will be provided to parents or candidates if they can accurately identify the candidate by providing all of the following details: teacher’s name and address; candidate’s full name and date of birth; and the subject and grade of the examination for which the candidate is enrolled.

Note that AMEB Victoria can only respond to appeals or complaints made by the person who enrolled the candidate, or an adult candidate aged 18 or more. Where the candidate is under the age of 18, the candidate’s teacher, parent or guardian may communicate with us on the candidate’s behalf.

> Practical examination information