Hosting Practical examinations

The health, safety and wellbeing of candidates, accompanying persons and employees is our highest priority. Face-to-face examinations will proceed in compliance with Public Health Orders, the venue’s COVIDSafe Plan and appropriate health and hygiene protocols to mitigate against transmission of COVID-19.

The provision of face-to-face practical examinations will be subject to examiner availability. AMEB Victoria employees engaging in face-to-face interactions will be fully vaccinated and prepared to accept the risk of conducting face-to-face examinations at schools and private studios.

It is recommended that venues are open only to students who normally attend the venue for lessons. Before opening the venue to candidates from other studios, the venue owner should undertake a health and safety risk assessment. AMEB Victoria is not able to arrange examination venues or endorse private arrangements.

Applications to host examinations will be received from registered schools and private studios who have at least three hours of examinations in a particular instrument.

The venue will need to provide at their own expense an Examinations Supervisor who will also act as the COVID Check-in Marshal.

The applicant will be required to provide acceptable documentation including:

  1. The Practical Exam Venue Questionnaire, together with photographs and a public liability insurance certificate. Note that, for Comprehensive exams a second acoustic or digital piano is required for the exclusive use of the examiner for Aural Tests. (See below for questionnaire download link.)
  2. The venue’s COVIDSafe Plan in compliance with government requirements <read more>.
  3. The venue’s Visitor Policy (e.g. COVID-19 vaccination; COVID-19 test requirements), and check-in requirements (e.g. questionnaire, QR Code, temperature check). The policy should clearly indicate the vaccination requirements applicable to visiting examiners.
  4. The venue’s health and hygiene protocols (which must be provided to each candidate).

Sample health and hygiene protocols may be found below and may be adjusted to suit the venue’s particular circumstances. (Please email us to obtain a Microsoft Word version, if required.) A registered school may choose to provide a copy of its own protocols, which AMEB Examiners will comply with.

The venue’s policies and COVID-19 mitigation protocols might require adjustment in response to changes in public health advice and will need to be confirmed with AMEB Victoria one week prior to the scheduled exam date. It is possible that face-to-face exams might be cancelled or deferred at short notice if health and safety issues emerge, or if there is a change to examiner’s availability.

Resources

Click here to download the Practical Exam Venue Questionnaire.

Sample health and hygiene protocols in PDF format are provided below. The draft protocols are also available in Microsoft Word format, on request, so that they can be edited and distributed to candidates.

Health and Hygiene protocols – Piano examinations (sample)
Health and Hygiene protocols – Instrumental & Vocal examinations (sample)

Please refer to the Coronavirus (COVID-19) Victoria website for up-to-date guidance:

COVIDSafe guidance for Arts and live performance sector (including creative arts facilities
COVIDSafe guidance for Education and training sector
COVIDSafe Plan

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